SIMPLE, PRIVATE, FREE
Free UK invoice creation—no sign-up needed
No account, email address or subscription is required. Open InvoicePaid and create a professional UK invoice immediately.
InvoicePaid is a free online invoice maker for UK limited companies, sole traders, contractors and consultants. Add your logo and payment details, then print or save the finished invoice as a PDF. Your draft and uploaded logo are stored in your browser—not sent to an InvoicePaid server.
Free to useNo sign-upNo subscriptionSaved in your browser
01UK invoice template
Include invoice and supply dates, customer details, company information, payment terms and an optional purchase order number.
02Flexible cost breakdown
Charge by day, hour, unit, session, month, mile or fixed fee. Quantities, rates and totals are calculated automatically.
03Limited company or sole trader
Choose the business type and the invoice template adapts to show the relevant legal name, trading name or company registration details.
04Optional VAT invoice details
Turn VAT on only when needed. Add a VAT registration number and rate, with net, VAT and total amounts shown clearly.
ONLINE INVOICE TEMPLATE
A free UK invoice template you can complete online
Instead of downloading a blank invoice template and adjusting tables in Word or Excel, complete this simple invoice template directly in your browser. The formatted preview updates while you type and is ready to print or save as a PDF.
Use it as a contractor, consultant, UK limited company or self-employed sole trader. Optional fields stay off the finished invoice when you do not need them.
Read the UK invoice template guide →UK INVOICE CHECKLIST
What should a UK invoice include?
A standard invoice should clearly identify the supplier, customer, work supplied and amount due. Use this checklist before saving your invoice.
- A unique invoice number
- Your business name, address and contact information
- The customer’s company name and address
- A clear description of the goods or services
- The supply date and invoice date
- The amounts charged, VAT where applicable, and total owed
Sole trader invoices
Include your legal name and any business name you use. If you trade under a business name, include an address where legal documents can be delivered. Select Sole trader in the generator to show the relevant fields.
Limited company invoices
Use the full registered company name as it appears on the certificate of incorporation. Company stationery rules also require the registered number, registered office address, place of registration and the fact that the company is limited.
VAT invoicesOnly VAT-registered businesses can issue VAT invoices. They require additional information, including a VAT registration number and an appropriate breakdown of net value, VAT and gross value. Specialist VAT cases may require other details.
Checked against GOV.UK invoice guidance, HMRC VAT guidance and limited-company stationery guidance. Last reviewed 13 August 2026. General information only, not accounting or legal advice.
HOW TO MAKE AN INVOICE
From invoice details to PDF in four steps
- Add your business and customer detailsChoose limited company or sole trader, then enter the names and addresses.
- Describe the work and costAdd each service, its quantity, unit and rate. The invoice total updates automatically.
- Add payment details and termsEnter the account details, payment reference and terms your customer should use.
- Check and save the invoiceReview the live invoice example, then use Print / Save PDF to create the finished document.
COMMON QUESTIONS
UK invoice template questions
What is an invoice?
An invoice is a document requesting payment for goods or services. It records who supplied the work, who received it, what was supplied, the relevant dates and how much is owed.
What should a UK invoice include?
A typical UK invoice includes a unique invoice number, supplier and customer details, a description of the goods or services, supply and invoice dates, charges, VAT where applicable and the total owed.
Is this a blank invoice template?
Yes. Select Reset to clear the example details, then complete the blank template with your own information. Empty optional fields are hidden from the finished PDF.
Can a self-employed sole trader use this invoice template?
Yes. Select Sole trader to enter your legal name, an optional trading name and your business address. The company registration field is then removed.
Is this invoice template free?
Yes. You can complete the template, preview it and save an invoice as a PDF without creating an account. Your draft is stored only in the browser you are using.
Can I create a VAT invoice?
You can add a VAT registration number and set a VAT rate for each line item, including zero-rated items. Reverse charge and cross-border VAT cases may require additional information or wording.